The Content Library

Basic concepts

Each level hosts its own content library.  Content assigned to the topmost group (root level) is deemed to be “global”, meaning this content can be made available to any sub-group below it.  Content assigned to the lowest sub-group (this is the level where players are assigned) is considered “local”, meaning this content can only be played in that specific sub-group.  This content is not available to other groups unless you duplicate it.  If your hierarchy many levels, the higher you upload your content, the more shareable it becomes.

Click here for the Content Library video tutorial.

Here is a simple two level hierarchy.  Content assigned to the top (root) level is shareable below.  Content assigned to a sub-level can only be used locally.

This also works in more complex networks where there are multiple levels.

In the example below, content assigned to the root level can be used anywhere.  Content assigned one level below can be used in each respective lower levels.  So content assigned to an intermediate group, let’s call it sub-group 1, can be used in sub-groups directly below it.  However this content cannot be used in a different “branch”.

This is applies to content, templates, tickers and playlists.

The Content Library Window

Here are the main elements.

  1. The “breadcrumbs” are used to navigate between levels. By default, clicking on a group in the Player window will reset the other windows to the same level (content, playlist, scheduling grid).  To move up the hierarchy, click on the name of the level in the breadcrumbs. If you are working in a very complex structure where there are many levels, you may need to click on the arrows at both end of the breadcrumbs to navigate up and down the levels. The Highlighted level is the currently selected one.

  2. The left pane under the breadcrumbs is where you will find your folders.  By default there will only be a single folder in every level.  This folder is called: MEDIA & TEMPLATES.  Consider it the root level of any content library.  You can drop all your content in this folder or subdivide it by creating one or more folders.  Note that folders can contain other folders as well. 

  3. The section below is called Smart Folders. These folders are created by default. They help you quickly access your contents by sorting them based on 5 criteria:

    1. Tagged: Each tag becomes a sub-folder where you can see the matching content.
    2. Untagged: You will find all untagged content in this folder.
    3. To be approved: This is for users who deploy content that requires approval before it can be published. Content that are waiting for approval will appear here.
    4. Expired: All expired content will appear in this folder (see Content Validity for more information).
    5. Edited last month: Any content that has had its properties modified within the last month will appear in this folder. Like changing an image's duration, trimming a video or performing other changes to the content properties.

In the example below, the sub-folders "Advertising" and "Landscape" host content that have been assigned each tag. Content assigned any of these tags will appear in each corresponding sub-folder.  When you add a new tag, you will see a corresponding sub-folder appear under Smart Folders / Tagged. Removing a tag will automatically remove the corresponding sub-folder under Tagged. Note the content doesn't go away until you delete it. These folders are only used for sorting your content.

NOTE: You can toggle Smart Folders and Media & Templates folders opened or closed. This makes it easy to drag and drop content between folders. You can also use this technique for quickly tagging content. For example, dragging content from any upper folder in the library into a tagged smart folder will automatically assign the tag to the content. 

In the Tickers section you will find two sub-folders: Published and Not Published. These folders are used to store any ticker you create. Refer to the Ticker Designer Tour for more information.

  1. In the Triggers section you will find two sub-folders: Published and Not Published. These folders are used to store any content you wish to trigger. Refer to Rule Based Triggering for more information.

  1. The search feature can be accessed by clicking the looking glass icon in the upper right corner. You can search for content based on a full or partial name, the type of content (jpg, mpg, png…). Searches are performed across all folders within the currently selected level. Click the X to the right of the search field to return to the normal view.

  1. Additional information about the content is presented under each thumbnail in the right pane of the content library window.

The information is:

    • Duration
    • Type of content
    • Content name
    • Symbols: Transition assigned, audio muted, ticker suppressed, content validity status, conditional playback rule
    • Tags assigned